One
of the most powerful features of Manage IT! is its
ability to generate reports. A variety of standard
reports can be created covering a single student, groups
of students (i.e. demographic groups), or several classes.
You may choose to create a report that includes all
student data collected over time or specific Assignments
or date ranges. Our highlighting feature allows you
to emphasize student weaknesses or to not display areas
where students have already met mastery requirements.
The three main decision areas are described below:
Decision
1: Student Population
The
student list shown on the left side of the reports
window is used to decide which student or group of
students will be included in the report population.
If you logged in using your instructor account and
password, only those students enrolled in all of
your classes will be included in the report's population
list.
This lesson is an example of a simple search used to select specific
students. You may create more complex searches by creating multiple
Search Definitions. Before saving the Search Definition, you must
link each Search definition with a logical (And/Or). To
do this, select the appropriate link under the Logicals fields
in the Search dialog box. Then click the Add button.
The following features in Manage IT! allow you to perform a few
simple searches from the main Reports window.
If
a report is required on the entire Manage IT! student
population, simply click once on the Reset Student
List button. All students in the database will
now appear in the report's population list.
To
omit students from the report's population list,
you may highlight the student or set of students
and click once on the Remove From List button.
These students will be omitted from the report's
population list, but not deleted from the database.
To
select a group of students already enrolled in
a specific class, locate the Classes field
and choose a specific class name from the pop-up
menu (under the arrow at the right side of the
field). Only students in this class will appear
in the report's population list.
Decision
2: Report Format Once
the population has been established, a format for the
report must be chosen. See the screenshot below for the
three fields in the Reports window that affect
the format of your report: the Available Reports field,
the Standard field, and the Message field.
Decision
3: Data Set The
last step needed to create a report involves selecting
the specific set of data you want the report to cover.
By clicking on the Print or the Preview button
in the main Report window, the following screen
will appear:
You
now have several options to choose from in the Filter
Data By... Dialog Box, which limits the amount
of data that appears on the report. The only field
that requires input is the Titles field. You
will include data from only one title or subject within
each report.
Please review the following definitions of each field and check box.
The text in bold is what actually appears on this screen.
Titles:
Use this field to select the titles that have been used for Assignments
in Manage IT!® If you select a title that has not been used,
a warning box will appear to let you know that no data is available
for your report.
Assignment: To include data from a current or previous Assignment, you
may select the Assignment name using this field’s pop-up
menu. If you do not select a specific Assignment, the report
will include all Assignments within the Title.
Only report on the last __ problems/questions. Check this box and input a numeric value in the blank to
limit your report to only the most recent problems worked.
Date From:/Date To: Entering dates in this field will limit your report to the
work completed only on the specific date or date range you requested.
Threshold: __% This field is used in conjunction with several other check
boxes in the data filter. Entering a number from 1 to 100 will
provide a threshold level that you can use to show, hide or highlight
specific scores.
Highlight Scores Below Threshold. When a threshold level has been determined, checking this
box will highlight scores within the full report that are below
the threshold.
New Page for Every Student Check this box to create a separate page for each student’s
report.
Only show Objectives (Standards) with at least __ problems
attempted. Check this box and input a numeric value to limit your report
to only Objectives (Standards) with a substantial number of questions
worked.
Only show the __ lowest Objectives (Standards). Check this box and input a numeric value to limit your report
to target Objectives with the lowest scores.
Only show Objectives (Standards) Above/Below the threshold. When a threshold level has been determined, click once to
activate the radio button and select either above or below to
show a target group of Objectives (Standards) based on the threshold
level.
Show all scores and mark those Above/Below the threshold.
When a threshold level has been determined, click once to activate
the radio button and select either above or below to show all scores
and highlight only the scores above or below the threshold level.
Show all. This button is only used when you have previously or mistakenly
selected another button, but want the report to actually show
all scores. All scores will be shown automatically if no other
buttons are activated and no boxes have been checked.
Sort scores in Ascending/Descending order.
Check this box and select either Ascending or Descending to sort
your report items by score.
Save Settings
If you frequently use the same report settings, click once on this
button and you will be able to save the settings to a file on your
hard drive or disk.
Open Settings
If you have previously saved a report setting, click once on this
button to browse and select the saved file on your hard drive or
disk.
Clear
Click once on this button to clear all settings in the Data Filter.
Cancel
Click once on this button to remove the Filter Data By... Dialog
Box and return to the main Reports window.
OK Click once on this button to activate your settings and either
print your report or show the report preview.
The Print
Preview window resembles the following:
The preview allows you to view the report and print one page at a
time. Your report heading will reflect the format and title you
selected. The footer will contain details that refer to the specific
set of data selected using the Data Filter. You will also see End
Of Report below the last item reported.
The following action icon buttons at the left side of the Print Preview
window will help you navigate through your report and perform specific
functions such as printing and magnifying:
Printer icon: Prints the page of the report you are previewing Hand icon: Stops printing and exits the Print Preview
window Left arrow icon: Allows you to view the previous report
page Right arrow icon: Allows you to view the following report
page Magnifying glass: Magnifies the report page in the Print
Preview window
To print a full report and bypass the Print Preview window,
simply click on the Print button on the main Report page.
You will still automatically access the Filter Data By... window,
but a preview will not appear when you click the OK button.
